Keep the accounting work behind your property reports organized with transaction review, reconciliations, payable and receivable schedules, ledger checks and a clearer month-end handoff.
Start with the accounting workflow
Yardi lists Voyager and Breeze among its property-management products with accounting and operational capabilities. The exact modules, reports and workflow vary by product and licensed setup. For accounting work to be reviewable, the source records, chart-of-accounts mapping, property or entity allocation and unresolved differences still need a clear process.
Accounstone’s role is to prepare agreed accounting work within the access and reporting structure the client authorizes. We do not replace the property-management system, assume every portfolio is configured alike or make the decisions that belong to the property manager, owner or their CPA.
For product details, see Yardi’s property-management product overview. Features and reporting availability should be checked against the client’s own licensed environment.
Common work areas
The work should follow the structure that the property manager actually uses. A workflow for a single property is not automatically suitable for a portfolio with many entities, bank accounts, owners or reporting deadlines. Scope the records and review points first, then agree which recurring steps can be prepared externally.
Review transaction details against the available invoice, receipt, property or entity reference and the client’s established chart of accounts. Flag unclear allocations, duplicate-looking items and missing support for review rather than guessing at the correct treatment.
Prepare reconciliations from authorized bank statements and ledger reports, identify timing items and document differences that need investigation. The reconciliation method and supporting accounts are agreed for the client’s portfolio and reporting process.
Organize invoice coding, property/entity assignment, supporting documents, due dates and approval status. Payment decisions, changes to payee bank details and release of funds remain with the client’s authorized approvers.
Review relevant rent and receipt postings, tenant or owner balances, unapplied amounts and deposit-related schedules where these records form part of the agreed accounting scope. Unexplained differences are documented for the responsible reviewer.
Prepare agreed property-level or company-level schedules and help keep the distinction between owner-related activity and the management company’s own income and expenses visible. The source of truth for each balance must be confirmed before reporting begins.
Bring together reconciliation status, open payables and receivables, ledger differences and supporting reports for the monthly review. A concise exception list identifies what is resolved, what remains open and which client decision or source document is needed.
Voyager, Breeze and the existing setup
Voyager and Breeze are distinct Yardi products, so a service scope should not assume identical report names, permissions, modules or accounting depth. Start by confirming which product is used, which reports are available, how property and company records are separated, and whether a separate general ledger also needs to be reconciled.
Where property-management reports and general-ledger records are held in different places, the agreed workflow can compare totals and supporting detail, trace differences and retain an exception log. The method depends on the records and mappings available; no generic checklist can replace confirmation of the client’s actual configuration.
If the portfolio is using Yardi today but month-end still depends on manual exports, spreadsheets or repeated re-checking, the first step is to map where each balance originates and which person reviews it. Accounstone can then discuss a defined preparation scope without proposing an unrequested software migration or configuration project.
Responsibility and review
Accurate records rely on more than posting transactions. The workflow should define who provides source documents, who prepares reconciliations, who investigates open items and who reviews proposed corrections. A completed schedule is supporting evidence for the reviewer, not a substitute for approval.
The client retains banking credentials, payment-release authority and decisions about expenses, owner distributions and accounting treatment. The client’s CPA or other qualified adviser retains responsibility for tax positions, legal interpretation and assurance. Any required review, access permissions and final reporting approval should be documented before work begins.
Use the related pages that match the actual issue. The general property-management hub describes the broader service scope; the specialist pages address particular reporting, close and reconciliation tasks.
Depending on the portfolio and agreed scope, work can include transaction coding review, bank-reconciliation preparation, payable tracking, tenant and owner ledger checks, property-level schedules, exception logs and month-end reporting files. The work is based on authorized access and the records available in the client’s existing setup.
We can discuss accounting preparation work for a client’s existing Voyager or Breeze environment. The specific product, licensed modules, portfolio structure, available reports and access permissions need to be confirmed before the scope is agreed; the same workflow should not be assumed for every account.
No. This page describes accounting and bookkeeping workflow support inside an existing client-authorized environment. It does not claim Yardi partnership, certification, implementation, configuration or product help-desk support.
Where the client uses both a property-management platform and a separate general ledger, the agreed work may compare report totals and supporting detail, trace differences, maintain an exception list and prepare tie-out schedules for review. The process depends on source reports, mappings and the client’s accounting policies.
Accounting support can prepare invoice records, track approval status and organize payment-support schedules. The client’s authorized personnel retain approval decisions, banking credentials and payment-release authority unless a separately documented arrangement says otherwise; this page does not offer payment authorization.
Start with the Yardi product and portfolio structure, the properties and entities in scope, the reports used for close, existing reconciliation files, the reporting calendar and the people responsible for review and approval. This helps define the initial workflow and identify missing access or unresolved items.
Available rent-deposit reports and bank activity can be matched to the ledger, with timing differences and unmatched batches documented.
The engagement can identify the properties, entities and reporting dimensions in scope while preserving the existing account mapping.
Agreed reconciliations and supporting schedules can be organized using the client's or CPA's preferred format, with open items clearly identified.
The authorized client representative retains approval of adjustments requiring judgment and all payment releases. The workflow prepares and documents items for that approval.
Share the Yardi product, portfolio structure, current reporting process and reconciliations or schedules that need support. We can discuss a defined scope around the records and review controls you already use.
Start with the reports, open items and approval boundaries that define your current accounting workflow.
