Preparation support
Reconciliations, supporting schedules, ledger review, documented exceptions and reporting-package preparation within the agreed scope.
Recurring property-level close support
Property Management Month-End Close Support
Bring the recurring close into a documented sequence—from cutoff and reconciliations to tenant and owner ledger review, period-end schedules and the reporting handoff. Work follows your accounting policies and approval controls.
A close is a sequence, not a single report
Property managers coordinate bank activity, rent batches, tenant ledgers, vendor invoices, deposits, owner balances and property-level expenses. If cutoff is unclear or exceptions are not tracked, the owner reporting package may need repeated corrections after it has been prepared.
This service focuses on the recurring property-level close cycle. We prepare agreed reconciliations and schedules, track open questions and organize the reporting handoff. Historical backlog cleanup and individual platform-to-ledger tie-outs remain separate scopes when needed.
The recurring close workflow
Deliverables and timing depend on portfolio size, available source records, accounting software and the client’s review calendar. The process is defined before recurring work begins.
1. Confirm cutoff and source reports
Confirm the reporting period, property and entity scope, posting cutoff, outstanding bank activity and required platform reports. Missing reports or late source records are logged rather than assumed complete.
2. Reconcile cash and control accounts
Prepare bank and applicable trust-account reconciliations, review clearing and undeposited-funds balances, and identify unmatched or stale items. Client-controlled funds remain separate from company operating cash.
3. Review tenant, owner and vendor balances
Check rent receipts and tenant ledgers, owner payable or receivable balances, open vendor invoices, unapplied cash and deposit liabilities. Document the source and owner of each unresolved exception.
4. Prepare period-end schedules
Prepare supporting schedules for agreed accruals, prepayments, management fees, CAM recoveries and other period-end items using client-approved policies. Proposed entries are sent for review and approval.
5. Assemble the reporting handoff
Organize property-level financials, reconciliations, exception logs and owner-reporting schedules. The client reviews material differences, approves reporting and decides when the period is ready to lock.
Clear boundaries between preparation and approval
Client-controlled decisions
Payment and distribution authorization, accounting-policy choices, late-entry decisions, final statements, period lock and final sign-off stay with authorized client personnel.
For recurring platform-to-ledger differences, see property management general-ledger reconciliation. For overdue books and historical backlogs, see accounting cleanup and catch-up support. For the practical checklist, see the property management month-end close guide. Company-level books are covered separately in management-company accounting support.
Frequently Asked Questions
What does property management month-end close support include?
The agreed workflow may include transaction cutoff checks, bank and applicable trust-account reconciliations, tenant and owner ledger review, AP/AR checks, accrual and prepayment schedules, deposit liability support, open-item tracking and preparation of owner reporting.
How is this different from general-ledger reconciliation?
General-ledger reconciliation focuses on tying property-management platform reports to the ledger and investigating differences. Month-end close support coordinates the wider recurring cycle, including cutoff, balance-sheet support, exception review and reporting handoff.
Can you help with owner statements and distribution schedules?
Within the agreed scope, we can prepare owner-reporting schedules from reconciled property records and client-approved rules, and flag unresolved balances before the package is reviewed. The client retains approval of statements, owner payments and transfers.
Do you close or lock the accounting period?
We can prepare the close checklist, supporting reconciliations and open-item summary. Period locking, late-entry decisions and final sign-off follow the client’s accounting policy and remain under authorized client control.
Can this include CAM recoveries?
Where source records and lease-approved calculations are provided, the close workflow can include CAM and recoverable-expense schedules, accrual support and documented exceptions. Lease interpretation and final approval of charges remain with the client and its advisers.
What should be ready before the close begins?
The close calendar, current ledger, bank statements, property-system reports, payable and receivable detail, prior reconciliations and reviewer checklist help define the process.
How are open items tracked during close?
Each open item can show the account or property affected, missing input, person responsible and status, making dependencies visible to the reviewer.
Can the close include multiple entities or properties?
Yes. The scope can define the entity/property list and the required separate reconciliations and reporting schedules.
Who decides when the period is ready to lock?
The client or designated accounting professional retains the decision to approve and lock the period. The support workflow prepares the agreed schedules and flags outstanding issues.
What is included in the close handoff?
The handoff can include reconciliations, supporting schedules, exception lists and a summary of completed, blocked and awaiting-approval items.
Free consultation
Discuss Your Property Management Close
Tell us about the portfolio, accounting system, close calendar and recurring exceptions. We can define the preparation and review handoff around your process.
Make the monthly close more repeatable
Discuss the reconciliations, schedules and owner-reporting handoff that need support.