Keep the management business’s own books organized alongside—but separate from—the property and owner records it maintains. Support management-fee schedules, company expenses, intercompany balances, reconciliations and month-end reporting.
A property management company may maintain records for many owners and properties while also operating its own business. Property rent, tenant deposits and amounts owed to owners are not the same as management-fee revenue, payroll costs or company overhead. If those views become mixed, month-end reports can be difficult to explain even when individual transactions appear complete.
This service focuses on the management company’s operating books and the schedules that connect them to property activity. Work is prepared from available records and client-approved policies, with differences documented for review instead of being hidden by unsupported adjustments.
The exact scope depends on the legal entities, accounting system, transaction volume, close calendar and client review process. We agree on the records and deliverables before work begins.
Prepare schedules from client-approved management agreements and source activity. Tie calculations to recorded revenue and receivables, and flag missing reports, disputed amounts or unclear terms for client review.
Maintain agreed transaction coding for the management company’s own revenue, payroll-related costs, software, insurance, office expenses and overhead. Keep the reporting entity distinct from the properties it manages.
Reconcile related-entity balances and document the source, period and basis of approved allocations. Differences are listed for review rather than cleared with unsupported entries simply to force a match.
Prepare supporting schedules for period-end items based on available invoices, payroll summaries, contracts and the client’s accounting policy. Proposed entries remain subject to client review and approval.
Reconcile company bank and card activity, track open payables and prepare journal-entry support from approved payroll summaries or reimbursement records. The client retains responsibility for payroll processing and payment approval.
Organize reconciled trial-balance checks, balance-sheet support, income-statement schedules and year-end working papers. Document open questions and provide a clear handoff to management or the client’s CPA.
Identify the management company, related entities, accounting periods, source systems, fee schedules and reports needed for the agreed work.
Review company cash, payables, receivables, management-fee schedules and supporting records. Track unmatched items and timing differences.
Organize intercompany reconciliations, approved cost allocations, accruals, prepayments and payroll-related journal-entry support for client review.
Provide reconciled schedules, open-item notes and a clear handoff to management or the client’s qualified adviser. The client retains final approval and payment authority.
For the property-side accounting workflow, see property management accounting support. For recurring property-platform-to-ledger differences, see general-ledger reconciliation. For property-level lender packages, see lender reporting and NOI support. The complete property management accounting guide explains how the property and management-company records fit together.
It covers the operating company’s own books—management-fee revenue, payroll-related entries, overhead, payables, cash, receivables and intercompany balances—separately from property or owner records maintained for clients.
Property-level accounting tracks rent, tenant balances, property expenses, deposits and owner reporting. Management-company accounting tracks the management business itself. The two views may need reconciliations and approved allocations, but owner funds and company revenue should not be treated as interchangeable.
Within the agreed scope, we can prepare fee schedules from client-approved agreements and source activity, reconcile related ledger balances, document differences and prepare supporting entries for review. The client approves accounting policies, allocations and proposed adjustments.
We can prepare agreed trial-balance checks, reconciliations and reporting schedules from available records. The reporting basis, assumptions and final review responsibilities are confirmed with the client before work begins.
No. Accounting support may prepare records and reconciliation schedules, but bank access, payment release, payroll approval and other cash-control decisions remain with the client’s authorized personnel.
We can organize reconciled books, schedules and source documents and respond to factual questions within the agreed scope. Tax positions, assurance conclusions, legal interpretations and final sign-off remain with the client and its qualified advisers.
The workflow can keep company overhead, management-fee income and property-level activity distinct according to the existing chart of accounts and entity structure.
Intercompany activity can be matched across related entities, with differences and missing entries identified for the reviewer.
Inputs may include the general ledger, bank statements, payroll journals, management-fee schedules, vendor bills and intercompany records.
Useful records may include the approved management agreement or fee schedule, the property or unit population covered for the period, source activity reports, invoices or accrual details and the related general-ledger accounts. Any unclear fee term or disputed calculation is referred to the client for direction.
Share the company-level records, accounting system, close schedule and reconciliations involved. We can discuss a defined preparation and review workflow.
Discuss the company-level schedules, reconciliations and reporting handoff your team needs.
