Prepare property-level income and expense schedules, reconcile lender-reporting figures to accounting records, and organize supporting documentation for management and lender review.
A lender package may draw on several views of the same property: a rent roll, property-management reports, the general ledger, bank reconciliations, reserve schedules and management-company records. If the periods or account mappings differ, a total can look reasonable while remaining difficult to explain.
The accounting support workflow connects each schedule to its source, records the reporting basis and separates reconciled figures from open questions. It is designed to prepare records for the client’s review—not to interpret loan agreements, certify financial statements or make lending decisions.
The requested lender format, accounting basis, source systems and reporting calendar vary by property and financing arrangement. We confirm those requirements with the client before agreeing on deliverables.
Organize income and operating-expense records by property and reporting period. Reconcile schedule totals to the agreed source reports and general ledger, and identify items requiring the client’s accounting-policy decision.
Bring together the requested financial statements, rent-roll summaries, occupancy or leasing reports supplied by the client, bank reconciliations and supporting schedules in the lender’s specified format. The lender’s checklist and the client’s approval process determine the final package.
Prepare the underlying income, expense and debt-service inputs for client-approved coverage schedules. Record the definition and period used, retain source references, and route assumptions or exclusions to the responsible client adviser for confirmation.
Compare available lender or bank statements with the relevant ledger accounts and movement schedules. Document deposits, withdrawals, transfers and unexplained differences without initiating transfers or changing client-controlled funds.
Compare current-period results with the agreed comparison period or budget. Trace material differences to source records where possible and separate verified explanations from open questions that require management input.
Keep each property and legal entity identifiable while preparing agreed portfolio summaries. Intercompany balances, allocations and consolidations follow client-approved mappings and are flagged for review when supporting detail does not agree.
Record the lender’s checklist, reporting period, property/entity scope, file format and the person who approves the package.
Collect the relevant system reports, trial balance or general ledger, bank reconciliations, reserve statements and approved schedules.
Tie totals to the agreed accounting records, identify period or mapping differences, and maintain a list of exceptions with source references.
Assemble schedules and variance notes for the client’s review. The client retains final approval and submits the package through its lender process.
For related recurring accounting work, see platform-to-general-ledger reconciliation, accounting cleanup and catch-up support, and the property management financial statements guide.
Depending on the agreed scope, support can include assembling property-level income and expense schedules, reconciling report totals to the general ledger, organizing debt-service and reserve schedules supplied or approved by the client, and preparing a documented package for management review.
We can prepare supporting schedules using the reporting definitions, source records and assumptions approved by the client or lender. The client and its qualified financial or lending advisers remain responsible for confirming definitions, exclusions, covenant interpretation and final conclusions.
We can review available reports and records from the property-management and accounting systems used in the engagement, which may include Yardi, AppFolio, Buildium, QuickBooks Online or Sage Intacct. The specific report access, mappings and reconciliation process are confirmed before work begins; software integration is not assumed.
We document the reporting period, source reports, account mapping and variance; trace differences to available transactions or supporting schedules; and list unresolved items for client review. Adjustments are not posted simply to make a lender package balance.
No. Accounting support may organize reserve activity and reconcile recorded transactions, but bank access, payment instructions, reserve transfers and approvals remain with the client’s authorized personnel.
No. The service prepares and organizes accounting schedules for review. The client’s CPA, lender and other qualified advisers retain responsibility for assurance, tax positions, loan-covenant interpretation and lending decisions.
Useful records include the general ledger, property operating reports, rent and expense detail, bank reconciliations, debt statements and the lender's reporting template.
Agreed NOI schedules can be tied to available ledger and property records, with classifications or differences requiring management judgment flagged for review.
The workflow can record reporting cutoffs, required inputs, due dates and outstanding items, subject to the client's calendar and responsibility assignments.
Missing statements, unsupported balances and unanswered questions are listed with the owner of the next action so the responsible manager can resolve them.
Share the property types, reporting package, source systems and reconciliation points involved. We can discuss the preparation and review handoff that fits your existing process.
Discuss the schedules, reconciliations and supporting records your team needs to prepare.
