1. Prepare the records
Post or review agreed transactions and map them to the correct property, entity and account.
Texas property management companies
Property Management Accounting Outsourcing in Texas
Organize property-level records, tenant balances, vendor expenses and owner reporting through accounting outsourcing built around your current portfolio and review process.
Make property-level reporting easier to review
For a portfolio with several properties, consistent coding and reconciliations help show which balances belong to each property, which items remain unresolved and what needs attention before owner reports are prepared. The workflow should connect source transactions, tenant and vendor records, bank activity and the general ledger.
Accounstone can take on defined recurring accounting tasks remotely while your team retains property operations, approvals and owner relationships. The engagement is based on your portfolio structure, software, reporting calendar and internal controls—not a one-size-fits-all checklist.
Support can include
- • Property- and entity-level transaction coding
- • Bank, credit-card and balance-sheet reconciliations
- • Rent receipts, tenant balances and receivables schedules
- • Vendor invoices and accounts payable tracking
- • Owner statement preparation and distribution schedules
- • Month-end close checklists and exception reporting
A clear close process across the portfolio
2. Reconcile the balances
Match bank and ledger balances, investigate exceptions and keep outstanding questions visible to the reviewer.
3. Deliver reporting support
Prepare the agreed owner schedules and month-end files for client review and approval.
Texas trust-money accounting has monthly reporting and retention checkpoints
Texas Real Estate Commission Rule 535.146 addresses trust money held by a broker, including rent, security deposits and money held on behalf of another person. TREC states that a broker must provide a monthly accounting when there has been activity in the trust account, and retain trust-account documentation for four years from the date it is received or created. These requirements apply according to the broker's role and account arrangement; not every property-management company necessarily holds a broker trust account.
1. Gather monthly activity
Organize receipts, deposits, disbursements, transfers and related source references for the relevant account and reporting period.
2. Prepare the accounting detail
Tie transactions to the appropriate property or beneficiary records and identify items that need the broker or client to clarify or approve.
3. Retain the evidence
Keep the statement, transaction support, reconciliations, monthly accounting schedules and review notes in the client-approved record location.
Accounstone can discuss bookkeeping preparation, transaction schedules, reconciliation support and an organized handoff for broker review. The broker retains responsibility for trust-money handling, required accounting, approvals, disbursements and regulatory interpretation.
TREC Rule 535.146 — Maintaining Trust Money · TREC monthly accounting guidance · TREC record-retention guidance
Useful Texas property accounting resources
Choose the next page based on your software or the accounting task that needs attention.
Scope and approvals stay with your business
Accounstone does not provide on-site property management, legal advice or payment authorization. Your business retains banking control, approval authority, tenant and vendor decisions, and responsibility for local licensing or regulatory obligations. We agree system access, review steps, deliverables and escalation procedures before work starts.
Texas Real Estate Commission is an official reference for Texas real-estate licensing information; confirm obligations for your business with the appropriate qualified professional.
Texas property management accounting questions
Frequently Asked Questions
What property management accounting tasks can you handle in Texas?
The agreed scope may include transaction coding, property-level bookkeeping, rent and tenant ledger review, bank reconciliations, vendor payable schedules, receivables review, owner statement preparation and month-end reporting.
Can you support a portfolio with multiple properties or entities?
Yes, the workflow can be scoped around the property and entity structure already used by your business. We first confirm the chart of accounts, reporting dimensions, source records, reconciliation requirements and review process.
Do you work inside our existing software?
We begin with your current platform and agreed access. For Yardi-related workflows, see the existing Yardi accounting support page; software access and exact tasks are confirmed before work begins.
Does Accounstone manage properties or approve payments?
No. Accounstone provides outsourced accounting preparation and bookkeeping. Your business retains tenant and vendor decisions, payment authorization, banking control, leasing, maintenance and any local legal or licensing responsibilities.
How often must a Texas broker account for trust money from property management?
TREC states that a broker must provide a monthly accounting of trust money when there has been activity in the trust account. The responsible broker should confirm which accounts and transactions are covered by the rule.
How long must Texas trust-account records be retained?
TREC Rule 535.146(e) requires brokers to maintain trust-account documentation for four years from the date a document is received or created. The broker remains responsible for the retention policy and records.
Can you reconcile tenant deposits and rent receipts?
Available rent receipts, deposit batches and bank statements can be compared with tenant ledgers, with unmatched items listed for review.
How are property-level records kept separate from management-company activity?
The agreed scope can identify property-level transactions and balances separately from management-company activity, with intercompany items listed for review where relevant.
What records help with month-end close?
Useful inputs include the current ledger, bank statements, property-system reports, payable and receivable detail, and the close checklist.
How are missing lease or invoice details handled?
The affected transaction is flagged with the source record and question so the property manager can confirm the treatment before the books are finalized.
Who approves payments and journal entries?
The authorized property manager or client-side accounting reviewer retains payment authorization and approval of adjustments that require judgment.
Can support be scheduled monthly?
Yes. Recurring work can follow an agreed calendar with defined inputs, deliverables, reviewer handoff and a process for blocked items.
Free consultation
Discuss Your Texas Property Accounting
Tell us which property records, reconciliations or owner reports need the most attention. We can define a practical scope around your existing software, portfolio and review process.
- Start with a defined property group or accounting workflow
- Keep bank access, payment release and owner decisions with authorised personnel
- Agree source reports, reconciliations and review handoffs before work begins
Need a steadier monthly close?
Discuss property-level bookkeeping, reconciliations and owner-reporting preparation around your existing workflow.